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IEP Communication Breakdown: Ensuring Related Arts Teachers are Informed

My 8th grader's band teacher wasn't aware of his IEP. Should related arts teachers (band, gym, art) receive IEPs before classes start? What are the legal requirements in Indiana?

Understanding IEP Communication and Teacher Access

  1. All Teachers Should Have Access to Relevant IEP Information

    • IEPs are legal documents that outline a student's special education needs, accommodations, and services.
    • Federal law (IDEA) requires that teachers responsible for implementing the IEP be informed of its contents — including related arts teachers like band, gym, and art.

  2. Why the Communication Gap Happens

    • Schools sometimes need extra time to finalize and distribute IEPs at the beginning of the year.
    • Related arts teachers, who may see many students, are sometimes overlooked in the communication process.

  3. Proactive Steps for Parents

    • Email or meet with related arts teachers at the start of the year to share essential IEP information.
    • Request a 504/IEP communication plan with the school to ensure all teachers receive necessary details on time.

  4. Indiana's Requirements

    • While Indiana follows IDEA like all states, specific protocols about when and how IEPs are shared may vary by district.
    • Contact your district's special education director to clarify their procedures.

  5. When Communication Fails

    • If teachers continue to be uninformed, document the issue and request a meeting with the school administration.
    • Remind them of their legal obligation to ensure all staff working with your child know and apply the IEP's accommodations.

💡 Tip: You can request an IEP team meeting at any time if concerns about implementation arise. The more proactive and documented your communication, the smoother the process will be.